To ensure the quality of our services while providing best experiences for University of Saskatchewan students, alumni, and corporate partners, University of Saskatchewan Career Services offices, and the following discipline-specific offices (hereafter referred to as Career Services) have established employer and community partner guidelines (hereafter referred to as employers) for all our services.

• University of Saskatchewan Career Services
• Edwards Career Services
• College of Engineering Co-op and Career Centre
• College of Law Career Development Office
• Computer Science Professional Internship Program

Our goal is to provide a positive environment with effective and professional relationships among employers, students, alumni, and Career Services. We seek a welcoming and inclusive environment, free of harassment and discrimination. Career Services maintains an open employer recruitment practice that aligns with current acceptable national and provincial career centres and the following campus recruitment specific practices:

• Canadian Association of Career Educators and Employers (CACEE) Ethical Recruitment Guidelines
• CACEE Guidelines for Recruiting Graduates with Self-Declared Disabilities
• National Association for Colleges and Employers (NACE) Principles for Ethical Professional Practice

Only employers and organizations that are legally allowed to operate in Canada (or for international opportunities, that are legally operating within the relevant jurisdiction) and comply with all relevant federal and provincial employment legislation can participate in recruitment events and services supported by any Career Services office. These include:

• Saskatchewan Employment Standards
• Saskatchewan Ministry of Labour Relations & Workplace Safety
• Saskatchewan Human Rights Code

Career Services defines an employer as a person, business, or organization that employs one or more employees and is responsible for paying the wages of those employees. In addition to providing wages, an employer is responsible for establishing working hours, providing direction and supervision, assigning tasks, and upholding an employee-employer relationship. Career Services does not consider the following persons, businesses, or organizations to be employers: those seeking to recruit individuals for freelance work, consultant positions, independent contractors, entrepreneurial/franchise opportunities, or business owners/partners.

Career Services reserves the right to determine which organizations are invited to attend career events and sessions, which postings will be approved for posting to CareerLink, and to forbid or suspend an employer/recruiter from participating in any of our events and/or services based on proven complaints and/or behaviour contrary to our Employer Guidelines. Upon receiving a complaint from a student, staff and or faculty member concerning specific recruitment practices or the treatment of students, faculty, and/or staff, Career Services will investigate any such complaint and refer the matter to the appropriate authorities.

Career Services advertises employment opportunities to University of Saskatchewan students and alumni and supports all on-campus recruitment activities through our CareerLink portal. Career Services reserves the right to limit or cancel an employer’s recruitment activities that are not conducive to a beneficial and positive student employment experience.

The use of services provided by all Career Services offices and the CareerLink platform constitutes the employer’s agreement to the following Employer Guidelines. In the event an employer violates these guidelines or if complaints are filed against an employer, Career Services reserves the right to ask that employer to leave campus immediately. Career Services also reserves the right to review, deny, or revoke employer recruitment access and participation at any time, which could include removal of all active job postings.

Respectful language and behaviour are always expected when engaging with or around students, staff, and/or faculty. Employers must refrain from applying undue pressure to students, faculty, and Career Services staff. Assertive recruitment is appropriate; aggressive recruitment is not.  This expectation includes but is not limited to the following:

• Attending recruitment events or applying for opportunities with their organization. This includes sending unsolicited or excessive emails or phone calls to students.
• Exploding offers (those that do not provide a candidate appropriate time to either accept or decline) or pressuring candidates to accept a job offer.
• Persuading students to renege on employment offers from other companies under any circumstances. This is a direct breach of the Career Services Employer Guidelines.

Career Services reserves the right to modify these guidelines at any time.

Employers who obtain the contact or personal information of University of Saskatchewan students and alumni are expected to protect the privacy of those individuals. Employers must not disclose contact or personal information of University of Saskatchewan students and alumni to other parties without their prior written consent.

Career Services requires that all employers provide the following information when creating an employer account and posting an employment opportunity. Failure to comply may result in the account registration being rejected, or the job posting being declined:

• The employer’s name, complete mailing address and phone number.
• The full name of the contact person, with phone number and corporate email address; using a generic email address such as Gmail, Hotmail, etc., or an email address that does not align with the company’s web domain may result in the registration being rejected.
• An adequate description of the nature of the position and the type of job (e.g., full-time, summer, temporary/contract, or volunteer).
• A detailed, clear job description and required qualifications.
• An application deadline. If no deadline is specified, the position will be posted for 30 days.
• A clear description of the method of application (i.e., email, employer website, or electronically through CareerLink).

Registration on CareerLink does not guarantee automatic approval or the privilege to post positions. All postings submitted to CareerLink must be approved by Career Services staff. Staff may decline postings for the following reasons:

• Information fields are left blank.
• Requesting personal information such as bank account or social insurance numbers, age, gender, or photographs.
• Asking students to participate in academic dishonesty (e.g., selling course notes or examinations).
• Recruiting participants for research studies or training programs rather than employment opportunities.
• External job sites promoting networking and job opportunities, including career information websites and job seeker resources including career counselling/advising.
• Requesting money in the form of application fees, donations, or investments as part of the job process; exceptions may be made for approved international programs such as teaching abroad, provided the fees are clearly outlined in the posting.
• The position does not pay at least minimum wage (volunteer opportunities with registered non-profit organizations are exempt). Note: Cryptocurrency, bitcoin, tokens, fiat, or equity are not acceptable forms of payment.
• Content that is obscene, libelous, defamatory, threatening, harassing, abusive, hateful, or sexually explicit
• The employer has previously contravened CACEE or University of Saskatchewan Career Services guidelines.
• The employer has outstanding invoices or overdue accounts owing to Career Services. Access will be denied until the account has been cleared.

Career Services reserves the right to deny a posting or access contacts and terminate an employer account at any time.

THIRD-PARTY RECRUITERS

CACEE defines third-party recruiters as “agencies, organizations, or individuals recruiting students for employment opportunities with other organizations.” Third-party recruiters will be required to adhere to the following guidelines:

• Providing the name of the client organization for which they are hiring, to allow Career Services to determine that the position listed is an actual opportunity and that it does not duplicate a position already listed on CareerLink.
• A candidate’s application cannot be held in the files of the third-party recruiter for future referral to other positions unless specifically authorized in writing by the candidate.
• Disclosure of full payment amounts including both base salary plus commission for any commission jobs. This information must be disclosed in either the salary or the job description section.

Should the third-party recruiter be unable or unwilling to provide this information, Career Services reserves the right to verify information pertaining to the listing directly with the employer. No contact will be made directly with the employer without the third-party recruiter’s knowledge. Should the third-party recruiter object to these requirements, the position will not be accepted for listing. This information will not be disclosed on the job posting.

COMMISSION SALES

Employers offering “straight commission” or “salary draw” positions may request to use our services. However, the terms “straight commission” or “draw” must be explicitly stated in the job posting. Note: a draw against future earnings does not constitute a salary.

UNPAID INTERNSHIPS

Postings for unpaid internships are not accepted, unless it is specifically required as a component of a student’s educational program i.e., Nursing practicum.

RESUMÉ BOOKS (EDWARDS CAREER SERVICES ONLY)

Career Services does not send resumés or give any employer passwords to corporate “student ambassadors” or “student campus recruiters.” Providing a student’s resumé to a fellow student for review and decision-making is a violation of professional standards.

Third-party recruiters may be granted access to resumé books upon request but must reveal the identity of the employer being represented.

Resumé books are considered confidential and are to be used only for the original position for which they were created. Recruiters/employers sharing resumé books with other individuals/organizations/employers will be in violation of Career Services Employer Guidelines and may be refused future service.

INTERNATIONAL OPPORTUNITIES

International full-time employment opportunities for graduates must be opportunities for paid, degree-required positions (no volunteer programs permitted) and must relate to degree programs at the University of Saskatchewan. International employers must be approved prior to posting; please contact Career Services at career.services@usask.ca to reserve an appointment.

BRAND AMBASSADORS/FEE-BASED PROGRAMS

Employers requiring employees to market/promote or create/develop free or fee-based programs, products, services, events, and/or collect student information on the University of Saskatchewan campus on behalf of an employer will not be approved. Examples include campus brand ambassadors, student referrals of other students, and marketing or sales programs.

Employers requiring employees to market products/services to University of Saskatchewan faculty, staff, departments, labs, etc. will not be approved. University of Saskatchewan Use of University Property and Services Policy prohibits such activity.

START-UP COMPANIES

Start-ups must have progressed sufficiently in their business development process so that they:

• Have a company name, business address, website, and email address, and identify a principal as the key contact.
• Are a registered or incorporated organization.
• Can verify that they are not seeking potential partners or investors from the positions they are recruiting.
• Provide clearly defined organization and position descriptions.

Any employment opportunities must be positions for pay, not just for equity; pay must meet provincial minimum wage requirements (see employment standards).

All Career Services offices at the University of Saskatchewan provide students with opportunities to network with employers, submit their applications to recruiters, and learn about employment opportunities.

Career Services may need to be selective in determining which employers/recruiters are represented at events such as career fairs. Decisions will be made in a fair and equitable manner.

• Tables cannot be shared by employers. One table per company/organization.
• Table assignments are final.
• Booth locations at events must not impede or interfere with the booth space of other exhibitors. This includes any promotional activity such as handing out materials, playing music, and setting up displays.

In registering for an event, the employer acknowledges the associated cost of the event and agrees to pay that amount in full before the deadline. No refunds will be made for cancellations made less than 10 business days before the event.

If an employer no-show, registration fees will not be refunded or credited toward any future fair or event. If the registration was unpaid, payment is still required. An employer who no-shows may have future event registrations reviewed or declined.

Career Services prohibits the following recruitment strategies on campus:

• Entering classrooms or lecture halls during a scheduled class, tutorial, or lab to promote employment opportunities, obtain students’ email addresses/contact information, and/or distribute employment materials. Any classroom visits require an explicit invitation from the instructor.
• Using any public areas on campus to conduct impromptu recruiting activities.
• Entering residence buildings and posting/distributing employment promotional materials in mailboxes and/or under doors.
• Postering and/or displaying employment opportunities/promotional materials in unauthorized areas and/or authorized areas without prior written permission from the appropriate Career Services office.

Career Services reserves the right to remove or refuse any employer conducting recruitment on campus, or job postings for factors such as:

• Non-compliance with these Employer Guidelines.
• Misrepresentation by dishonesty/misleading information and/or fraud.
• Promotion of specific products or ideas (i.e., religious, political, etc.) rather than promoting an employment opportunity.
• Employment opportunity does not represent a viable option for students.
• Career Services determines that the opportunity is incompatible with the University’s goals, mission, interests, and obligations.

Career Services reserves the right to make exceptions or changes to these guidelines at any time, or as warranted by unique circumstances. Situations will be handled on a case-by-case basis, and do not constitute a change in guidelines or a decision that this exception will be made again in the future.

If your company operates in the alcohol, cannabis, or tobacco industry, we are unable to accept any form of sponsorship of student events.

Career Services may use an employer’s email address for the following purposes:

• Sending updates to employers about the online job posting system, CareerLink
• Clarifying job posting details.
• Informing employers of services to facilitate recruitment on campus or for the purposes of conducting labour market research.
• Requesting feedback about employment and recruiting services.
• Recording recruiting results in terms of University of Saskatchewan student hires.

Note: Any employer can unsubscribe from any further email communication at any time.

At the University of Saskatchewan, we recognize and respect the importance of privacy. All personal contact information is kept confidential. Career Services will not disclose employer contact information recorded on CareerLink without consent.

Career Services makes every effort to ensure that the information on its websites and printed materials is accurate. Links from our websites to internal pages and/or external websites are believed to be relevant and current. We do not accept responsibility for information contained on external websites. Links on our website should not suggest that Career Services promotes or endorses any cause, idea, web content, product, or service from a third party. Career Services reserves the right to deny or withdraw any external link. If you encounter a non-functioning internal or external link that may no longer be current, please notify us at career.services@usask.ca.